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Unlock Success: 8 tips to know How to Increase Productivity at Work

By: Catherine Mattiske

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In today’s fast-paced and competitive business environment, productivity plays a pivotal role in achieving professional success. To excel in your career and unlock your true potential, it is crucial to optimize your work productivity. By implementing effective strategies and adopting efficient work habits, you can significantly enhance your productivity in the workplace. In this guide, we will explore practical tips and strategies to help you increase your productivity and accomplish more in less time.

How to increase Productivity at work:  Key Takeaways:

  • Setting clear goals and prioritizing tasks is essential for productivity.
  • Creating a personalized productivity system tailored to your preferences can enhance efficiency.
  • Managing time effectively by avoiding multitasking and eliminating distractions optimizes focus.
  • Optimizing energy levels by understanding your personal patterns and taking regular breaks improves productivity.
  • Creating a positive work environment fosters engagement and motivation.

How to Increase Productivity at Work – tip 1 – Set Clear Goals and Prioritize

When it comes to increasing productivity at work, setting clear goals and prioritizing tasks is essential. Without a clear direction, you may find yourself wasting time on unimportant tasks or getting overwhelmed by the sheer volume of work. By setting clear and specific goals, you can break down your workload into smaller, manageable tasks that can be tackled with focus and efficiency. By setting goals that are aligned with organizational objectives, you can ensure that your efforts are directed towards tasks that contribute to the bigger picture. Take the time to clearly define your goals, making them specific, measurable, achievable, relevant, and time-bound (SMART). This will provide you with a clear roadmap for success and help you stay motivated and focused on what truly matters.

Priority Matrix

Once you have your goals in place, it’s important to prioritize your tasks effectively. A priority matrix can be a useful tool for categorizing and organizing your tasks based on their importance and urgency. Here’s a simple example:
Urgent and Important Important, but Not Urgent
Deadline-driven tasks Long-term projects
High-priority client requests Strategic planning
By using a priority matrix, you can visually see which tasks require immediate attention and which can be scheduled for later. This allows you to stay focused on high-priority tasks while also ensuring that important but less urgent tasks do not get neglected. In conclusion, setting clear goals and prioritizing tasks is a fundamental step in increasing productivity at work. By having a clear direction and focusing on what truly matters, you can work more efficiently and achieve better results. Combine this with effective time management techniques, and you’ll be well on your way to unlocking your inner genius and maximizing your productivity. Setting Clear Goals And Prioritizing Tasks Another useful technique to incorporate into your productivity system is time-blocking. Time-blocking involves dedicating specific blocks of time to different tasks or activities. By allocating time for specific tasks, you can eliminate distractions and stay focused on one task at a time. This helps to reduce multitasking and increases efficiency. Experiment with different time-blocking techniques to find the method that works best for you.

Create a Personalized Productivity System

Creating a personalized productivity system allows you to tailor your approach to fit your unique working style and preferences. By incorporating task management techniques such as maintaining a to-do list and utilizing time-blocking, you can effectively manage your workload and stay focused on your priorities. Remember, finding the right productivity system for you takes time and experimentation. Continuously evaluate and adjust your system to ensure it is helping you achieve your goals and increase your productivity.

How to Increase Productivity at Work – tip 2 – Manage Time Effectively

Effective time management is a crucial skill for boosting productivity at work. By implementing strategies such as single-tasking, time blocking, and eliminating distractions, you can make the most of your time and accomplish more in less time.
“The way to get started is to quit talking and begin doing.” – Walt Disney
One common mistake people make is attempting to multitask. While it may seem like a way to accomplish more, studies have shown that multitasking actually reduces productivity and increases the likelihood of making mistakes. Instead, focus on completing one task at a time, giving it your full attention, before moving on to the next. Time blocking is another effective time management technique. This involves allocating specific time slots for different activities or tasks. By setting aside dedicated time for each task, you can eliminate ambiguity and better manage your time. It also helps prevent procrastination and ensures that important tasks receive the attention they deserve. Eliminating distractions is essential for maintaining focus and maximizing productivity. Close unnecessary browser tabs, silence your phone, and create a quiet and clutter-free workspace. By minimizing interruptions, you can stay focused on the task at hand, complete it more efficiently, and move on to the next task.

Benefits of Effective Time Management

  • Increased productivity and efficiency
  • Reduced stress and overwhelm
  • Improved decision-making
  • Enhanced work-life balance
  • Greater sense of accomplishment

Table: Time Management Techniques

Technique Description
Single-tasking Focusing on one task at a time, giving it full attention and completing it before moving on to the next.
Time blocking Allocating specific time slots for different activities or tasks to ensure they receive dedicated attention.
Eliminating distractions Closing unnecessary browser tabs, silencing phone notifications, and creating a quiet workspace to minimize interruptions.

How to Increase Productivity at Work – tip 3 – Optimize Your Energy Levels

In order to maximize productivity at work, it is crucial to understand and optimize your energy levels. By managing your energy effectively, you can achieve peak performance and maintain a consistent level of productivity throughout the day. Here are some strategies to help you optimize your energy levels:

1. Identify Your Energy Patterns

Every individual has their own unique energy patterns. Some people are most productive in the morning, while others may find their energy peaks in the afternoon or evening. Take the time to identify when you feel most energized and focused. This will allow you to schedule your most demanding tasks during these high-energy periods, ensuring that you are working at your optimal level.

2. Prioritize Rejuvenation

It is important to prioritize rejuvenation in order to maintain high energy levels throughout the day. Make sure to take regular breaks and give yourself time to rest and recharge. Use these breaks to engage in activities that help you relax and rejuvenate, such as going for a walk, practicing deep breathing exercises, or listening to calming music. By incorporating these rejuvenation practices into your daily routine, you can avoid burnout and sustain your energy levels.

3. Take Advantage of Breaks

Breaks are not only important for rejuvenation but can also enhance productivity. Use your breaks strategically by engaging in activities that stimulate your mind and boost creativity. For example, you could read a book, listen to a podcast, or solve a puzzle. These activities can help refresh your mind, increase motivation, and improve overall productivity. By optimizing your energy levels, you can unlock your Inner Genius and perform at your best in the workplace. Remember to pay attention to your energy patterns, prioritize rejuvenation, and make the most of your breaks. These simple strategies can have a profound impact on your productivity and overall success. Optimize Your Energy Levels

How to Increase Productivity at Work – tip 4 – Foster a Positive Work Environment

Fostering a positive work environment is essential for maximizing productivity and creating a conducive atmosphere for success. By prioritizing workspace organization, nurturing positive relationships, promoting open communication, and encouraging collaboration, individuals can unlock their inner genius and unleash their full potential. Table: Elements of a Positive Work Environment
Workplace Organization Positive Relationships Open Communication Collaboration
Keep your workspace clean and organized to minimize distractions and create a focused environment. Cultivate positive relationships with colleagues and superiors by showing respect, empathy, and kindness. Encourage open and honest communication to foster trust, transparency, and effective problem-solving. Promote collaboration and teamwork by creating opportunities for cross-functional projects and idea-sharing.
Eliminate clutter and create an inspiring atmosphere that boosts motivation and creativity. Build a supportive network of colleagues who encourage and uplift one another. Ensure that everyone feels heard and valued, and that their ideas and opinions are respected. Foster a culture of collaboration that harnesses the collective intelligence of the team.
Create designated spaces for focused work, team discussions, and relaxation to cater to different work styles. Forge positive relationships through team-building activities, lunch outings, or virtual hangouts. Establish an environment where everyone feels comfortable sharing their thoughts and concerns. Implement collaborative tools and platforms for seamless knowledge-sharing and project management.
Creating an Organized Workspace An organized workspace is crucial for maintaining focus and minimizing distractions. Keep your desk clutter-free by decluttering regularly, organizing paperwork and supplies, and creating designated spaces for different activities. Utilize storage solutions such as shelves, file cabinets, or desk organizers to keep everything in its place. A clean and organized workspace not only boosts productivity but also enhances creativity and mental clarity.

Promoting Positive Relationships

Building positive relationships with colleagues and superiors creates a supportive and collaborative work environment. Foster a culture of respect, empathy, and kindness by actively listening to others, offering assistance when needed, and celebrating each other’s successes. Engage in team-building activities, social outings, or virtual hangouts to strengthen bonds and create a sense of camaraderie. Positive relationships not only enhance job satisfaction but also improve productivity and job performance.

Embracing Open Communication and Collaboration

Open and transparent communication is essential for effective collaboration and problem-solving. Create a safe space where everyone feels comfortable expressing their opinions, ideas, and concerns. Actively listen to others, seek feedback, and provide constructive input. Implement collaborative tools and platforms that facilitate seamless knowledge-sharing and project management. By fostering open communication and collaboration, organizations can harness the collective intelligence of their teams and drive innovation and productivity. Work Environment

How to Increase Productivity at Work – tip 5 – Leverage Technology

Technology has revolutionized the way we work, and when used strategically, it can significantly enhance productivity. By leveraging productivity-enhancing technologies such as project management software, communication platforms, and collaboration tools, you can streamline tasks, automate processes, and optimize teamwork and time management. Project management software is a powerful tool that enables you to plan and track projects, assign tasks, set deadlines, and monitor progress. It provides a centralized platform for team collaboration, ensuring everyone stays aligned and accountable. With features like task dependencies, Gantt charts, and real-time updates, project management software keeps your work organized and allows for efficient resource allocation. Communication platforms facilitate seamless and instant communication among team members, no matter their location. These platforms offer a range of features, from chat and video conferencing to file sharing and document collaboration. By using these tools, you can minimize back-and-forth email exchanges, foster real-time collaboration, and ensure that information is readily accessible to everyone involved in the project.
“Collaboration tools can streamline workflows, eliminate bottlenecks, and improve overall efficiency,”
Collaboration tools can streamline workflows, eliminate bottlenecks, and improve overall efficiency. These tools enable multiple team members to work simultaneously on a document, making real-time edits and updates. This eliminates the need for version control and prevents information silos. With features like task assignment, comment threads, and notifications, collaboration tools promote seamless teamwork and foster a culture of productivity.
Productivity-Enhancing Technologies Main Features
Project Management Software Planning and tracking projects, assigning tasks, setting deadlines, resource allocation, real-time updates
Communication Platforms Instant communication, chat, video conferencing, file sharing, document collaboration
Collaboration Tools Simultaneous document editing, real-time updates, task assignment, comment threads
By embracing these productivity-enhancing technologies and staying updated on emerging tools in your industry, you can unlock the full potential of technology and boost your productivity at work. Remember that technology is a tool, and the true power lies in how you utilize it to align with your goals and work smarter, not harder.

How to Increase Productivity at Work – tip 6 – Continuous Learning and Skill Development

In today’s rapidly evolving workplace, personal and professional growth is essential for staying ahead and maximizing productivity. Embracing a mindset of continuous learning creates opportunities for acquiring new skills and expanding knowledge, unlocking your Inner Genius and reaching new heights of success in your career. One way to foster continuous learning is by attending workshops and seminars relevant to your field. These events provide valuable insights, expose you to industry trends, and allow you to network with like-minded professionals. By actively participating and engaging with the material, you can gain practical knowledge and fresh perspectives that can be applied to your work. Another avenue for skill development is through online resources such as webinars, e-courses, and educational platforms. These convenient and accessible options offer flexibility in learning, allowing you to acquire new skills at your own pace. Whether it’s mastering a new software or enhancing your leadership abilities, taking advantage of these resources empowers you to continually grow and adapt to the changing demands of your profession. Remember, as your Genius Quotient (GQ) increases with continuous learning, so does your value in the workplace. Employers recognize the importance of individuals who are committed to personal and professional development. By investing in yourself and continuously expanding your skillset, you become an invaluable asset to your organization, positioning yourself for career advancement and greater opportunities.

Table: Skill Development Options

Option Description
Workshops and Seminars Attend in-person or virtual events to gain insights, industry knowledge, and network with professionals.
Online Courses Access e-learning platforms and webinars to acquire new skills and enhance existing ones at your own pace.
Self-Study Engage in independent research, read books, and explore online resources to broaden your knowledge base.
Mentorship Seek guidance from experienced individuals in your field who can provide valuable insights and advice.
Continuous learning is a lifelong journey that requires dedication and curiosity. By investing in your personal and professional growth, you are not only enhancing your own potential but also contributing to the success of your organization and the overall advancement of your industry.

How to Increase Productivity at Work – tip 7 – Practice Self-Care

When it comes to increasing productivity at work, taking care of yourself is often overlooked but crucially important. Incorporating self-care practices into your daily routine not only improves your overall well-being but also enhances your productivity and creativity. Maintaining a healthy work-life balance, prioritizing exercise, ensuring sufficient sleep, and nurturing your mental health are all essential aspects of self-care. Work-life balance is a key component of self-care that helps prevent burnout and promotes overall satisfaction. Setting boundaries and allocating time for activities outside of work, such as spending time with loved ones or pursuing hobbies, allows you to recharge and come back to work with renewed focus and energy. Regular exercise has numerous benefits for both your physical and mental well-being. Engaging in physical activity releases endorphins, boosts your mood, and increases your energy levels. Incorporating exercise into your routine, whether it’s going for a run, attending a fitness class, or even taking short walks during your breaks, can help improve your productivity and concentration throughout the day.
“Self-care is not selfish. You cannot serve from an empty vessel.” – Eleanor Brownn
Sleep is another crucial aspect of self-care that often gets neglected. Getting enough quality sleep is essential for cognitive function, memory retention, and overall productivity. Aim for seven to eight hours of uninterrupted sleep each night to ensure you wake up feeling refreshed and ready to tackle the day ahead. Lastly, taking care of your mental health is vital for your well-being and productivity. Incorporate relaxation techniques such as meditation or deep breathing exercises into your routine to reduce stress and improve focus. Consider seeking support from a therapist or counselor if you find that your mental health is affecting your ability to perform at work. By prioritizing self-care and incorporating these practices into your daily life, you can cultivate a healthy and balanced approach to work. Remember, taking care of yourself is not selfish but rather a necessary investment in your overall happiness and success.

How to Increase Productivity at Work – tip 8 – Reform Business Practices, If Necessary

Effective business practices are essential for optimizing productivity and achieving success in the workplace. By reassessing and reforming certain aspects of your business operations, you can streamline processes, save time, and ensure accountability throughout your organization. In this section, we will explore key areas where reforming business practices can significantly boost productivity and drive results.

Streamlining Meetings

Meetings are an integral part of any business, but they can often consume valuable time if not managed efficiently. To maximize productivity, consider implementing the following strategies:
  • Define clear objectives and agendas for each meeting to ensure that time is used effectively.
  • Invite only essential participants to minimize the number of attendees and promote focused discussions.
  • Set specific time limits for each agenda item to keep the meeting on track.
  • Encourage active participation and discourage tangential conversations to maintain efficiency.
By streamlining your meetings, you can ensure that they remain concise, relevant, and impactful, freeing up more time for productive work.

Optimizing Technology Usage

Technology is a powerful tool for enhancing productivity, but it can also become a source of distraction if not used mindfully. Here are some ways to optimize technology usage:
  • Assess the software, tools, and apps your team uses and ensure they align with your organization’s goals and values.
  • Provide necessary training and support to help employees utilize technology effectively and efficiently.
  • Establish guidelines for technology usage, such as limiting non-essential notifications and minimizing personal internet browsing during work hours.
By optimizing technology usage, you can harness its full potential to streamline tasks, foster collaboration, and improve overall productivity.

Priority-Based Deadlines

Effective time management is crucial for productivity, and prioritizing deadlines can help ensure that tasks are completed in a timely manner. Consider the following practices:
  • Identify the tasks with the highest impact on achieving your goals and prioritize them accordingly.
  • Break down larger projects into smaller, manageable tasks to prevent overwhelm and facilitate progress.
  • Set realistic deadlines for each task, taking into account their importance and the resources available.
  • Regularly review and reassess priorities to adapt to changing circumstances and optimize productivity.
By prioritizing deadlines, you can focus your energy on the most important tasks and stay on track to meet your goals.

Fostering Accountability

Accountability is crucial for maintaining productivity and ensuring that everyone in your organization takes responsibility for their work. Consider the following strategies:
  • Establish clear expectations and standards for performance, and communicate them effectively.
  • Encourage open and honest communication, both in individual interactions and team settings.
  • Implement regular check-ins or progress reports to track individual and team performance.
  • Recognize and reward achievements to reinforce accountability and motivate employees.
By fostering a culture of accountability, you can create a productive work environment where individuals feel empowered and motivated to deliver their best work.


Increasing work productivity is a continuous journey that requires self-awareness, discipline, and continuous improvement. By implementing the strategies discussed in this article, you can unlock your true potential and excel in your professional endeavors. It is important to remember that productivity is not about working harder but working smarter. Embracing these principles, adapting them to your individual circumstances, and seeking peak productivity will lead to success in the workplace. Throughout this article, we have explored various techniques to unlock your inner genius and increase your work productivity. By setting clear goals, creating a personalized productivity system, managing time effectively, optimizing energy levels, fostering a positive work environment, leveraging technology, continuously learning, and practicing self-care, you can tap into your limitless potential. Remember, you have a unique Genius Quotient (GQ) waiting to be unleashed. So, step into your Genius Zone (GZ) and take charge of your productivity. By focusing on your strengths, prioritizing your tasks, and adopting a growth mindset, you can overcome challenges and achieve your goals. With dedication and perseverance, you can truly unlock your peak productivity and reach new heights in your professional life. Seize the opportunity and unleash your inner genius!


How can I increase productivity at work?

There are several strategies you can implement to increase productivity at work. These include setting clear goals and prioritizing tasks, creating a personalized productivity system, managing time effectively, optimizing energy levels, fostering a positive work environment, leveraging technology, continuous learning and skill development, and practicing self-care.

What is the importance of setting clear goals and prioritizing tasks?

Setting clear goals and prioritizing tasks allows you to break down larger objectives into smaller, manageable tasks. This helps maintain focus and channel your energy towards tasks that are most important and aligned with organizational objectives.

How can I create a personalized productivity system?

Creating a personalized productivity system involves experimenting with different methods to find what works best for your working style. This may include using digital task management tools, maintaining a to-do list, or employing time-blocking techniques. Tailoring your productivity system to your preferences can enhance efficiency.

What can I do to manage my time effectively?

Time management is crucial for productivity. Avoid multitasking and embrace single-tasking to focus on one task at a time, increasing efficiency and reducing errors. Set specific time blocks for different activities, eliminate distractions, and optimize your focus to improve productivity.

How can I optimize my energy levels?

Understanding personal energy patterns is vital for productivity. Identify your peak performance periods and schedule demanding tasks during these times to maximize efficiency. Reserve low-energy periods for less mentally-taxing activities and take regular breaks to rejuvenate and maintain focus and productivity.

What role does the work environment play in productivity?

The physical and social work environment has a significant impact on productivity. Organize your workspace, eliminate clutter, and personalize it with motivating items to create an inspiring atmosphere. Cultivate positive relationships, foster open communication, and promote collaboration to enhance engagement and motivation, leading to improved productivity.

How can I leverage technology to increase productivity?

Adopting productivity-enhancing technologies such as project management software, communication platforms, and productivity apps can streamline tasks, automate processes, and enhance collaboration. Staying updated on the latest technologies and leveraging them strategically can boost efficiency, teamwork, and time management.

How does continuous learning and skill development contribute to productivity?

Investing in personal and professional growth enhances productivity. Engaging in continuous learning, attending relevant workshops or seminars, and seeking opportunities to acquire new skills expands your knowledge and capabilities. The more knowledge and skills you possess, the more efficient and adaptable you become in tackling complex tasks.

Why is practicing self-care important for productivity?

Prioritizing self-care is essential for overall well-being and productivity. Maintaining a healthy work-life balance, setting boundaries, and allocating time for activities that rejuvenate outside of work boost productivity. Regular exercise, sufficient sleep, and nurturing mental health contribute to a refreshed and balanced mind, leading to increased productivity and creativity.

How can I reform business practices to improve productivity?

Streamlining meetings, ensuring they are concise and relevant, minimizes time wastage. Assessing technology usage and ensuring it aligns with organizational values prevents unnecessary time consumption. Prioritizing deadlines and fostering accountability creates a culture of efficiency and productivity in the workplace.

How can I increase my work productivity and unlock my potential?

Increasing work productivity is an ongoing journey that requires self-awareness, discipline, and continuous improvement. By implementing the strategies discussed in this article, you can unlock your true potential and excel in your professional endeavors. Remember, productivity is not about working harder but working smarter. Embrace these principles, adapt them to your circumstances, and seek peak productivity to achieve success in the workplace.
Catherine Mattiske Inner Genius GQ

Catherine Mattiske, best known for creating ID9 Intelligent Design and the Genius Quotient (GQ), is a leading light in the corporate learning and team-building industries. She regularly works with large and small organizations to help team members better understand one another while effectively collaborating and boosting individual and team morale and productivity in the workplace.

Contact Catherine

Go to Catherine Mattiske’s LinkedIn Profile

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